Best Payroll Apps for Small Businesses in 2023

Donald Ngonyo
10:22 pm
July 29, 2023
silver and gold round coins in box

Many payroll service providers provide solutions for small businesses. However, choosing the best payroll software to adopt in your company is hard. Many payroll software companies have designed apps with solutions that provide employer-facing and stellar solutions for small businesses. With the right app, you will save time and enhance productivity in your payroll management. Whether you are an on-the-go employer, the apps we recommend will give you the best results for your business.

Here are our top picks for the best payroll apps for small businesses in 2023.

Top Payroll Software and Apps for Small Businesses

Getting the right payroll app is usually challenging for many business owners. Many apps are available in the market, making it hard to decide the right one for your business. Most small business owners want apps that provide mobile accessibility, which large companies hardly look out for. Here are the top payroll apps that are specifically designed for small businesses.

Square Payroll

Square Payroll is a versatile app that makes it easier to pay W-2 hourly and salaried workers and contractors. Also, Square Payroll can sync with its POS app and provide an autopay option. However, it is usually available for the employee plan. Suppose you pay your workers on a consistent pay schedule with a consistent rate. In that case, the automatic payroll makes everything simple and guarantees timely payment, even if you forget about the payday.

Another benefit of the Square Payroll app is tracking employees’ sick leave, overtime, and paid time off (PTO). The app is intuitive and user-friendly, making it one of the best for small business owners.


Paychex provides payroll solutions to thousands of businesses. It is undeniably one of the small businesses most popular payroll apps. The Paychex plans come with amazing HR support, including dedicated HR specialists, depending on your subscription. The Paychex app and software sync seamlessly, ensuring that you get access to vital information on mobile or desktop. This means you can start entering payroll data on your desktop and finish later on your phone. With the employee-facing interface, workers can access their payroll data, check their W-2 forms, and tweak their 401(k) contributions.

QuickBooks Payroll

The QuickBooks Payroll app comes with several benefits for small business owners. The main services offered by the app include direct deposit and online tax filing. So, the app is robust and ensures that paying workers is easier. When payroll deadlines are reached, QuickBooks Payroll sends reminders via mobile device.

The app is also easy to use, unlike other online payroll services. The interface and layout are designed for normal people, so you do not have accounting knowledge to operate the application. QuickBooks Payroll provides a guarantee with their top-tier plan in case the software makes a mistake in calculating your taxes.


SurePayroll is another top payroll app that assists you in tracking employee hours, sick time, vacation time, and health insurance. You can easily pay salaried workers, hourly workers, and 1099 contractors through the app. The software is owned by Paychex, besides their own app. The Paychex branded app is specifically designed for individuals using other Paychex services. On the other hand, SurePayroll is a standalone software solution that is not connected with other Paychex services. The app comes with a security system and guarantees the safety of employee data. The app also provides mobile alerts regarding tax deals and other important dates.

RUN Powered by ADP

Perhaps, this is one of the absolute favorite payroll apps for small businesses. ADP comes with various HR features, making it the best for large and small businesses. It comes with several plans and price points and can scale as your business grows. This app allows you to easily access employee contact information and pay rates, report sharing, HR document access, and tips and alerts.

Choosing the Right Payroll App

Each of these payroll apps has advantages and disadvantages. Some are better for handling payroll taxes. Others are designed to prevent payroll errors. All the apps assist you in paying workers on time. Always consider the pricing plans, available features, and mobile usability. This will help you to settle on the best app, depending on your business niche.

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